Enterprise AI staff

Industry-ready AI. Day one.

Pre-built department templates and industry playbooks — subscribe, pick a workflow, and run. No blank prompts. No node graphs. No months of IT setup.

Think of it as hiring digital staff who already know how your finance, HR, legal, and operations teams work.

Your Microsoft 365, CRM, and ERP stay in place. AI Staff draft, summarise, and prepare work — your team reviews and sends.

Enterprise teams using AI staff across departments

Free trial

What you can do with 50 free credits

50 free lifetime credits on signup — no credit card required. Enough to experience the full product before choosing a plan.

Process about 25 minutes of meetings (transcription, speaker labels, and action items)
Extract and summarise up to 50 document pages
Run 5 standard or 5 comprehensive guided department tasks (Finance, HR, Legal templates)
Try the full AI Staff experience with human review gates

Trusted by banks, insurers, government teams, and professional services firms in Hong Kong.

What is an AI Staff?

AI Staff are pre-trained digital team members that already understand common department workflows. Instead of starting from a blank chat box, you pick a ready-made task — for example, “Prepare month-end pack” or “Extract obligations from contract”.

The AI prepares the work. Your team reviews, edits, and approves — just like working with a capable junior colleague.

No prompt engineering — pick a template and fill in the fields.
No automation builders — proven workflows are ready on day one.
Human review gates keep you in control before anything is sent.

Why us

Stop building AI workflows from scratch

Most teams stall at prompt engineering and integration wiring. Not Only Office ships department templates and industry playbooks that already worked in production — with review gates and citations from the start.

Workflow builders vs industry-ready AI staff

We compare categories — not brand names. The gap is time-to-value and operational fit.

DIY workflow / agent platforms	Not Only Office
You design prompts and stitch nodes together	Pre-built department + industry templates
Generic connectors — you map every field	Workflows shaped by real operational cases
IT and project time before anyone gets value	Subscribe and run guided tasks on day one
Governance bolted on after go-live	Review gates and citations from the start

Human review is not optional — it is the product

Every outbound action passes through edit-and-approve controls. AI drafts; your team sends. Audit trails stay intact for compliance and QA.

AI-drafted email with human review and send controls

AI drafts the message — your team edits and sends when ready.

Four reasons enterprises choose us

Templates, not tinkering

Guided tasks and recommended skills replace blank chat boxes. Pick finance, HR, legal, ops, or marketing — run a workflow immediately.

Proven across industries

Twenty industry verticals and five department templates reflect workflows that already succeeded — not generic demos.

Enterprise-grade by default

Citations, review gates, role-based usage, and exportable audit trails — built in, not a phase-two project.

Built for global teams

English, Traditional Chinese, and Simplified Chinese for mixed organizations. Founded in Hong Kong; serving enterprises across Asia and beyond.

Templates

Ready-made workflows you run on day one

A sample from our library — 5 departments and 20 industry playbooks in the product.

Pick a template

Choose a department or industry playbook — no blank prompts or node graphs.

Run a guided task

AI structures fields from your documents and meetings with recommended skills ready.

Human review

Edit, approve, and send — citations and audit trails stay intact.

Department

Finance

Invoices, month-end packs, and policy-aligned spend checks.

Department

HR

Hiring packs, onboarding checklists, and handbook Q&A.

Department

Legal

Clause extraction, obligations, and counsel-ready exports.

Industry

Insurance

Extract policyholder details and coverage limits from this new application PDF.

Industry

Retail

From last week's store notes, which SKUs should we reorder first?

Industry

Healthcare

Summarize this patient intake form and flag missing fields for admin review.

View all templates →Explore all functions →

See the product

Real workflows, not generic AI demos

Pick a template, let AI structure the work, review the output, then export or send — the same flow your team uses in production.

Digital Staff dashboard in Not Only Office — Digital Staff dashboard
See department activity, pending reviews, and task progress at a glance.

Meeting minutes view in Not Only Office — Meeting minutes
Upload or record a meeting — get transcripts, decisions, and action items with owners.

Chat workspace with cited answers in Not Only Office — Chat with sources
Ask questions against your documents and meetings — answers include citations you can verify.

Product demo video coming soon. Screenshots show the live AI Hub console.

Proven deployments

Enterprises already running Not Only Office

Named partners who rolled out governed AI workflows without building automation from scratch.

Financial services

Bank

Deployed governed AI workflows for regulated document review — templates replaced months of custom automation design.

Public sector

Government

Smart Government Innovation LAB rollout — guided tasks and cited answers for policy and operations teams.

Non-profit / operations

Scout Association of Hong Kong

Rolled out department templates for ops and comms at scale — teams run guided tasks without prompt engineering.

Insurance

CTF Life

Insurance document and meeting workflows live in weeks — no custom node graphs or integration projects.

Professional services

UHY

Client deliverable templates with citations and review gates — partners trust outputs on first pass.

Competitive advantages & market positioning

Why Choose NOT ONLY OFFICE?

Asian-context AI

>90% accuracy for Cantonese, Mandarin, and mixed English-Chinese — built for Hong Kong and Greater China teams.

On-premise AI for regulated industries

Run AI on your own servers for banks, insurers, and government — your data never leaves your infrastructure.

True Unified Hub

One platform replacing meeting tools, knowledge bases, and automation tools combined.

Most Accessible Price in Market

From $10/month, a fraction of every competitor's price.

Feature-by-feature comparison

How NOT ONLY OFFICE stacks up against the tools teams evaluate most often.

YesLimitedNo

Feature	Claude Cowork (Anthropic)	MS Copilot	Zapier / n8n	Notion AI	Best fitNOT ONLY OFFICE
Cantonese / Mandarin speech-to-text (>90%) Converts spoken Cantonese and Mandarin into accurate text.	No	Limited	No	No	Yes>90% Accuracy
Meeting Bot (Zoom & Teams)	LimitedDesktop only	LimitedTeams only	No	No	YesZoom + Teams
Ready-made workflows (no code) Pick a template instead of building automations from scratch.	LimitedPartial	No	LimitedRequires engineers	No	YesZero barrier
Unified AI Office Hub	LimitedSingle-function desktop app	LimitedMicrosoft ecosystem only	No	LimitedNotes only	YesAll-in-One Hub
On-premise AI deployment (banking / insurance / gov) Run AI on your own servers — data never leaves your infrastructure.	No	No	No	No	YesFull On-Premise LLM
Hong Kong PDPO-ready governance Built for Hong Kong privacy rules with audit trails and access controls.	No	Limited	No	No	YesPDPO + Data Isolation
Starting Monthly Price	$20/mo (Pro)	$30+/mo	$19.99+/mo	$16/mo	YesFrom $10/mo
Overall coverage	3/12	4/12	1/12	1/12	12/12

Platform

Built for real operations

Transcription and analysis for global teams in English, Mandarin, and Cantonese; encrypted cloud storage with capacity you can scale.

Trilingual

English, Simplified & Traditional Chinese, and Cantonese variants for mixed teams.

Secure file storage

PDFs, images, and attachments in encrypted cloud storage — expand capacity when you need more.

Full product access

Proven at scale

Strong experience deploying AI in government and commercial sectors

From Smart Government Innovation LAB to regulated banks and enterprise teams — we deliver production AI with compliance, on-premise options, and templates that work from day one.

Government

Public-sector programmes with PDPO-aware governance and local deployment.

Banking & insurance

On-premise LLM and audit-ready workflows for regulated document review.

Commercial enterprise

Department templates rolled out across ops, HR, legal, and marketing teams.

Platform

One platform, every department

Chat, dashboards, and meeting intelligence — unified under governed AI staff with recommended skills and guided tasks.

Intelligent Chat Workspace

Fast, Agent, and Deep modes plus recommended skills — OCR, PDF, Word, and slide drafting — so teams start productive work in one click.

•Document Q&A across your knowledge library
•Recommended skills before you send a message
•Agent + tools in one workspace bar

AI Digital Staff Dashboard

Track emails replied, meetings processed, tasks completed, and documents extracted. Filter by user and date; read AI Insight summaries for adoption and ROI.